Billing+Systems,+Stock+Control+and+Payroll

=**__Billing Systems, Stock Control and Payroll__**=
 * By Mahomed Ali**

**__Billing Systems__**
This is a computer-designed programme that automatically counts the equal bill of a utility usage. To do just that, its technicians input variables e.g. the amount per watt for electricity or per cubic meter of water used. Under normal conditions, this software is secured and error-free as it is designed that way. But anything can go wrong; this software is still man-made and can go wrong sometimes. This will only happen when an incorrect data is encoded or when already corrupted. As long as it is working fine, there is no support for any utility consumer to worry on the use of billing system software. The billing system software is computer designed with variables. When billing staffs create statements, they add the name of a user and other relevant information on the document. This information is usually on a data bank, this bank of information is also stored in the billing system software. The watts or cubic meter of usage on electricity or water can be manually encoded into the document or transferred from the portal of electronic device being used by a reader. The system of the software will then automatically make a document that can be printed or sent to the recipient via e-mail. There are many benefits from using billing system software. One is time, as the fastest way of calculating the usage of every household and setting worldwide; there will be no more working days of waiting time. It is also expected to solve late payments on the end of the collectors and no more additional fees for every consumer to worry about. Second is overhead. Every personnel effort is maximized, as he/she no longer needs to do manual computations. That way, half of the billing group can do other work. This will save the company a lot of workdays and overheads as well. Third is efficiency and also excellence. Using programs can prove to be safer from errors than people working with calculators and spreadsheets. Using a billing system software then will definitely improve the services of a given billing company or agency.

**__Stock Control__**
Stock control is used to evaluate how much stock is used. It is also used to know what is needed to be ordered. Stock control can only happen if a stock take has taken place. Stock rotation must be put into use with stock control by using the oldest products before the newer products. The aim of stock control is to  minimise the cost of

holding these stocks whilst ensuring that there are enough materials for production to continue and be able to meet customer demand. Obtaining the correct balance is not easy and the stock control department will work closely with the purchasing and marketing departments. The marketing department should be able to provide sales forecasts for the coming weeks or months (this can be difficult if demand is seasonal or prone to unexpected fluctuation) and so allow stock control managers to judge the type, quantity and timing of stocks needed. It is the purchasing department’s responsibility to order the correct quantity and quality of these inputs, at a competitive price and from a reliable supplier who will deliver on time. Advantages can be: 1. Sudden Changes in demand 2. Less chance of loss of production time because of stock outs 3. Can take advantage of bulk buying economies of scale The Disadvantages are: 1. Costs of storage – rent and insurance 2. Money tied up in stocks not being used elsewhere in the business

**__Payroll Software__**
Payroll software does a lot of the heavy lifting of payroll management for you. Like outsourced payroll services, payroll software requires very little input from the employer, just employee wage information and hours. All of the tricky calculations and withholdings are calculated by the software, which receives automatic updates every time tax laws are changed. The software can also fill out employment tax forms for you and remind you when to file them. You can add as many optional withholdings or deductions to each pay check as you want. Just specify the reason for the deduction (insurance premium and 401(k) contribution, for example), set the parameters (5 percent of each pay check, $10 every time, or other factors) and the software will calculate that withholding for every check. Even with all of that help, payroll software can't do everything for you. The employer still needs to be the one to physically print and deliver the checks. And even if the software prepares employment tax forms, the employer still needs to sign them and send them in.